Criteria for recipients

The International Atomic Energy Agency (IAEA) Staff Association maintains a strong tradition of charitable giving, aligned with its core values and mission. In support of this tradition, the proceeds from the Staff Association Ball are allocated to charitable projects and humanitarian endeavours that demonstrate positive and sustainable impact.

These Terms of Reference (ToR) establish a transparent, efficient, and equitable framework for managing charitable donations through the Staff Association Charity Committee (SACC).

The IAEA Staff Council shall review all requests for charity donations that were submitted before 30 September each year and decide which charities should benefit from the proceeds of the Ball. A donation would normally not be less than €2,000 and not more than €10,000. 

The following non-exhaustive list of categories/projects (in no particular order) may be considered by the IAEA Staff Council in selecting recipients for charitable donations: 

General Conditions

Recipients of charity donations must meet the following conditions:

• Non-political and not affiliated with any political party or movement.

• Non-denominational: aid must not be tied to religious practice or proselytizing.

• Non-discriminatory on the basis of ethnicity, gender, race, religion, sexual orientation, or other protected characteristics.

• Officially recognized and registered as a non-profit entity.

Eligible Sectors

Charitable donations may support the following (non-exhaustive) sectors:

• Support for children (orphanages, education, etc.).

• Assistance to the homeless (shelters, soup-kitchens, rehabilitation, etc.).

• Aid for refugees (as per the 1951 Geneva Convention).

• Relief for famine victims.

• Disaster relief (natural disasters such as earthquakes, floods, etc.).

• Environmental protection (in line with Sustainable Development Goals (SDGs).

• Emergency health interventions (e.g., Ebola, Zika, PACT programmes, etc.).

• General humanitarian aid.

Selection Criteria

• A minimum of €10,000 annually (excluding the Emergency Assistance Fund) shall be allocated to Austrian charities (certified with the “Österreichisches Spendengütesiegel”) for projects within Austria.

• Priority shall be given to charities not funded in the previous calendar year.

• As far as possible, donations shall be distributed across different sectors (one charity per sector), except for Emergency Assistance allocations.

• Geographical diversity shall be considered.

• Non-Austrian Charities must submit:

  o Legal registration documents from a competent National Authority.

  o Valid bank account details in the name of the charity entity.

Recipient Obligations

• Recipients of charitable donations must submit a report within six months of receiving funds, including:

  o Breakdown of expenditures, invoices/receipts, and/or annual financial statements.

  o Narrative report on the use of funds.

  o Photos, where available (with written consent, no minors’ images unless legally authorized).

• Failure to comply will result in suspension from future funding.

• All submissions must comply with applicable data protection laws (e.g., GDPR).

• Unused or unaccounted funds must be returned to the IAEA Staff Association.

 

Note: We reserve the right to contact organizations to confirm the information provided in this application.